Administrative Assistant is available at WHIPSMART ADVISORY PARTNERS LIMITED in Lusaka West. Review the job description, requirements, closing date and application details below.

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*Job Title: Administrative Assistant – Dairy Farm* *Location:* Dairy Farm, Lusaka West, Zambia *Reports to:* Director *Type:* Full-time, On-site *Job Purpose* To provide administrative, financial, and operational support for the dairy farm to ensure smooth daily operations, accurate milk production records, and proper management of farm resources. *Key Responsibilities* *1. Milk Production & Sales Records* – Record daily milk yields per cow/pen in the milk register – Issue receipts and record all milk sales. – Reconcile cash, mobile money, and credit sales daily – Prepare daily/weekly milk production and sales reports *2. Office & General Administration* – Answer calls, emails, and receive suppliers, vets, and customers – Maintain filing system: worker files, animal records, supplier invoices – Type letters, memos, and reports for the Director *3. Finance & Stock Control* – Track farm expenses: feed, vet drugs, fuel, packaging, labor – Maintain petty cash book and bank deposit records – Raise LPOs and receive stock: dairy meal, hay, salt lick, medicines, packaging – Conduct weekly stock counts for feed and consumables *4. Livestock & HR Support* – Keep up-to-date animal records: births, deaths, inseminations, vaccinations, treatments – Track worker attendance, overtime, leave, and assist with payroll prep – Coordinate with herdmen on feed schedules and milk collection times *5. Compliance & Reporting* – Ensure milk quality/safety records are kept for ZABS/DAHP inspections – Maintain records for NAPSA, Workers’ Compensation – Prepare monthly reports: production, sales, expenses, profitability *Requirements* – *Degree in a Business-related field*: Business Administration, Accounting, Agribusiness, or related – *Background in dairy farming or general farm operations* – minimum 2 years experience preferred – *Computer literate*: MS Excel, Word. QuickBooks/Pastel is an advantage – *Strong numeracy and record-keeping skills* – *Must reside in or around Lusaka West*. *Key Skills & Attributes* 1. *Detail-oriented*: Milk litres, cash, and feed must balance every day 2. *Trustworthy*: You’ll handle cash and sensitive farm data 3. *Practical & hands-on*: Comfortable working in a dairy/parlor environment 4. *Good communicator*: Can liaise with workers, customers, vets, and suppliers 5. *Analytical*: Can spot trends in milk yields and flag issues early *Working Conditions* – 08:00hrs to 17:00hrs (Monday to Friday). – *Farm environment*: Dust, animals, and cold rooms – *May be called upon on some weekends and public holidays during peak lactation* Application email: hello.whipsmart.ap@gmail.com

Requirements

Requirements* – *Degree in a Business-related field*: Business Administration, Accounting, Agribusiness, or related – *Background in dairy farming or general farm operations* – minimum 2 years experience preferred – *Computer literate*: MS Excel, Word. QuickBooks/Pastel is an advantage – *Strong numeracy and record-keeping skills* – *Must reside in or around Lusaka West*. *Key Skills & Attributes* 1. *Detail-oriented*: Milk litres, cash, and feed must balance every day 2. *Trustworthy*: You’ll handle cash and sensitive farm data 3. *Practical & hands-on*: Comfortable working in a dairy/parlor environment 4. *Good communicator*: Can liaise with workers, customers, vets, and suppliers 5. *Analytical*: Can spot trends in milk yields and flag issues early *Working Conditions* – 08:00hrs to 17:00hrs (Monday to Friday). – *Farm environment*: Dust, animals, and cold rooms – *May be called upon on some weekends and public holidays during peak lactation*