Personal Secretary – ERB 6

Personal Secretary – ERB 6 is available at Energy Regulation Board (ERB) in Lusaka, Zambia. Review the job description, requirements, closing date and application details below.

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The Energy Regulation Board (ERB) is recruiting a qualified and experienced Zambian national as Personal Secretary at its Head Office in Lusaka. The position is permanent and pensionable and reports to the Director – Legal and Secretarial Services. JOB PURPOSE Provide secretarial services to the departmental head and staff to enhance the department’s efficiency and effectiveness. MAIN DUTIES • Type confidential and non-confidential memoranda, letters, reports and notices • Draft correspondence and provide word-processing support • Perform photocopying, scanning, binding and other clerical duties • Screen and prioritise calls, correspondence and visitors • Manage calendars, appointments, meetings and reminder diaries • Maintain office supplies, stationery and records • Coordinate travel, accommodation and logistical arrangements • Maintain secure filing systems and take meeting minutes REQUIRED SKILLS • Secretarial and typing skills, including shorthand • Office administration and records management • Strong English communication skills • Confidentiality, integrity and professionalism • Good interpersonal, organisational and computer skills MINIMUM QUALIFICATIONS • Grade 12 Certificate with five credits or better • Private/Personal Secretary Certificate with 100 wpm shorthand and 65 wpm typing speed • Office Management Certificate or Executive Assistant Certificate • Minimum 4 years’ relevant post-qualification experience, including at least 2 years managing a senior office • All qualifications must be verified by ZAQA HOW TO APPLY Complete the ERB pre-application form at https://forms.cloud.microsoft/r/7PV58vnGYr?origin=QRCode. Applicants meeting all minimum qualifications will be invited to email an application letter, CV with at least two professional referees and ZAQA-certified qualification documents as one PDF to jobs@erb.org.zm. No hard copies will be considered. Application deadline: Saturday, 22 August 2026. ERB is an equal-opportunity employer. Both genders are encouraged to apply. Canvassing will lead to disqualification. Only shortlisted candidates will be contacted.

Requirements

REQUIRED SKILLS • Secretarial and typing skills, including shorthand • Office administration and records management • Strong English communication skills • Confidentiality, integrity and professionalism • Good interpersonal, organisational and computer skills MINIMUM QUALIFICATIONS • Grade 12 Certificate with five credits or better • Private/Personal Secretary Certificate with 100 wpm shorthand and 65 wpm typing speed • Office Management Certificate or Executive Assistant Certificate • Minimum 4 years’ relevant post-qualification experience, including at least 2 years managing a senior office • All qualifications must be verified by ZAQA HOW TO APPLY Complete the ERB pre-application form at https://forms.cloud.microsoft/r/7PV58vnGYr?origin=QRCode. Applicants meeting all minimum qualifications will be invited to email an application letter, CV with at least two professional referees and ZAQA-certified qualification documents as one PDF to jobs@erb.org.zm. No hard copies will be considered. Application deadline: Saturday, 22 August 2026. ERB is an equal-opportunity employer. Both genders are encouraged to apply. Canvassing will lead to disqualification. Only shortlisted candidates will be contacted.

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