ADMINISTRATIVE ASSISSTANT is available at Carbon Lotus Resource Partners in Lusaka, Lusaka, Zambia. Review the job description, requirements, closing date and application details below.

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Key Responsibilities • Administrative coordination: Manage correspondence, route inquiries, coordinate appointments, maintain calendars, and arrange meetings, including room bookings, agendas, and minutes. • Records and reporting: Maintain accurate physical and digital filing systems, update records and databases, compile operational data, and prepare routine reports for management review. • Office and facility support: Monitor supplies, place orders, track related expenses, coordinate vendors and service providers, and help maintain a safe, organised, compliant, and efficient workplace. • Finance and payments: Process invoices, reconcile payments, manage petty cash documentation, maintain the Cash Journal, and submit records for regular verification. • Budget support: Assist with annual operating budget estimates, monitor authorised budget execution, support mid-year budget reviews, and record non-compliant expenditure or procurement and HR exceptions. • HR administration: Coordinate onboarding, workspace setup, equipment allocation, and HR HUB personnel records, ensuring profiles, leave entitlements, public holidays, recruitments, and departures are accurately updated. • Payroll and benefits support: Provide accurate and timely data to the Finance Department on agent salaries, social security contributions, medical expenditure, and entitlements in line with applicable regulations. Procurement and Contract Management • Manage tender and bid procurement processes from initiation to submission. • Monitor tender and contract renewal dates, initiating renewal or replacement processes early to avoid service gaps or operational disruption. • Register and monitor contracts, annual procurement forecasts, and implementation progress throughout the year. • Upload all relevant supporting documents into company systems promptly and accurately. • Monitor property contract renewal dates and issue timely reminders to ensure renewals or termination notices are actioned within required timeframes. • Maintain well-organised, regularly updated physical contract files for all properties, ensuring they are audit ready. Administrative Support • Provide comprehensive administrative assistance to the company as directed. Required Skills • Excellent organizational and time-management skills. • Strong verbal and written communication skills. • Proficiency in Microsoft Office Suite and other relevant software. • High attention to detail and accuracy. • Ability to work independently and collaboratively within a team. • Professional customer-service approach. • Adaptability and sound problem-solving skills. • Knowledge of ZPPA and EgP bid preparation and submission procedures. • Competence in tender preparation. • Willingness to travel on short notice. • HR qualification or relevant HR experience. Qualifications and Requirements • Diploma or higher qualification in Business Administration or a related field. • Must be female and not older than 35 years. • Proven experience supported by three professional references. • Valid driver’s license. • Valid passport. • Evidence of no criminal history. • Experience in the energy, gas, petroleum, or construction industries is strongly preferred. Application email: info@merrifieldresources.com

Requirements

required timeframes. • Maintain well-organised, regularly updated physical contract files for all properties, ensuring they are audit ready. Administrative Support • Provide comprehensive administrative assistance to the company as directed. Required Skills • Excellent organizational and time-management skills. • Strong verbal and written communication skills. • Proficiency in Microsoft Office Suite and other relevant software. • High attention to detail and accuracy. • Ability to work independently and collaboratively within a team. • Professional customer-service approach. • Adaptability and sound problem-solving skills. • Knowledge of ZPPA and EgP bid preparation and submission procedures. • Competence in tender preparation. • Willingness to travel on short notice. • HR qualification or relevant HR experience. Qualifications and Requirements • Diploma or higher qualification in Business Administration or a related field. • Must be female and not older than 35 years. • Proven experience supported by three professional references. • Valid driver’s license. • Valid passport. • Evidence of no criminal history. • Experience in the energy, gas, petroleum, or construction industries is strongly preferred.